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Sinclair College

Hours of Work and Overtime


Policy Statement:

The College shall define the work week and hours of work and shall designate which types of paid leave may be included in the calculation for overtime pay.


This policy applies to all employees of the College, except as otherwise noted herein.


Work Week

The work week for non-faculty personnel is forty (40) hours per week which generally consists of five (5) work days of eight (8) hours per day, with one (1) hour for lunch. The work week begins at 12:01 a.m. Monday and ends at midnight the following Sunday.

Overtime (Non-exempt employees only)

No employee shall work overtime unless authorized by the immediate supervisor and approved by the appropriate Vice President. Whenever possible, the Vice President's approval should be secured in advance.

Overtime pay will be paid at the rate of one and one-half (1-1/2) times the regular rate of pay for all time worked in excess of forty (40) hours in a work week.

In addition to hours worked, the following will be counted as hours worked for the purposes of determining when the overtime pay rate is applicable:

All paid holiday and/or vacation hours

All paid administrative leave associated with emergency closing of the College.

Absences for jury duty or National Guard Duty, provided such duty requires the employee to be absent from work, not to exceed eight (8) hours in any regularly scheduled work day.

The following hours will not be counted as hours worked for the purposes of determining when the overtime pay rate is applicable:

Absences because of sick leave (with or without pay)

Personal leave, bereavement leave, and administrative leave (with or without pay)

Exception : administrative leave granted in conjunction with emergency closing of the College will be counted as hours worked

Other time off (e.g. tardy, etc.) without pay


Employees and supervisors shall be knowledgeable of the provisions of this policy and adhere to them.

The Payroll Office shall monitor the submission of timesheets and overtime worksheets and shall ensure that appropriate authorization is in place for the payment of overtime.

  • Last Revised: 08/04/2023