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Sinclair College

Tuition Reimbursement

Tuition Reimbursement

Policy Statement:

All regular, full-time Sinclair Community College faculty, administrative, professional, and support staff personnel may participate in the Tuition Reimbursement Program to enroll in courses at other institutions of higher education. Tuition reimbursement is provided to employees for the purpose of improving their self-development in recognition that a better educated work force will assist the College in fulfilling its mission to provide quality education and training opportunities to the citizens of our community.

Scope:

This policy applies to full-time, tenure track faculty and to regular, full-time administrative, professional and support staff employees.

It does not apply to Annually Contracted faculty, employees that have been approved under the College-sponsored Sabbatical Program (one or more terms), or individuals employed in grant-funded positions.

Provisions:

Eligibility:

Eligibility is limited to regular, full-time employees who have completed at least one year of continuous service with the College as of the first day of the term for which registered and whose employment continues through the end of the term for which registered.

Academic course work eligible for reimbursement may include undergraduate or graduate courses. All course work and class attendance must be completed on the employee's own time. Eligible employees will be limited to a maximum of 18 academic quarter hours or 12 academic semester hours within a fiscal year.

Approval of Coursework:

Tuition reimbursement will be approved on a course-by-course basis for all job-related course work.

Tuition reimbursement may also be approved for all course work leading to a degree that will directly enhance the employee's potential to qualify for advancement within the College. A request for course work in pursuit of a degree program requires acceptance into the program as well as the completion of an educational improvement (professional growth) plan. The plan should be submitted for approval to the appropriate Vice President no later than three (3) weeks prior to registration.

The Vice President shall forward the approved request to the Office of Human Resources which will then communicate to the employee that the request has been approved.

It is expected that employees will complete (to the extent possible) courses that are job related before requesting approval for other courses that are part of the degree program.

Eligible employees will be required to register for and complete all comparable and transferable courses offered at Sinclair which may be included in the job-related academic program at another college/university. When comparable and transferable courses are offered at Sinclair and another institution, tuition benefits are available only for the courses completed at Sinclair.

Reimbursement

Reimbursement will be provided to eligible employees for approved academic course work based upon successful course completion. Successful course completion is defined as earning a "C" grade or better (undergraduate level course) or a "B" grade or better (graduate level course). Reimbursement will be granted, based on the undergraduate/graduate instructional and general fees in effect at the time of course registration at Wright State University or the college attended, whichever is less. Reimbursement will not include application, laboratory, parking, textbooks, or any other miscellaneous fees or surcharges.

Funding

Funding for the Tuition Reimbursement Program will be budgeted annually based on available College resources, and the total cost of the program must be within the approved budget allocation.

Federal Income Tax Regulations

The Tuition Reimbursement Program must conform to current federal income tax regulations. Should any change occur in the income tax regulations, the Tuition Reimbursement Program may be altered to ensure compliance.

Appeals

Should an employee's request for participation be denied, he/she may submit an appeal, stating the basis for the appeal, through the employee's immediate supervisor, to the appropriate Vice President whose decision is final.

Tuition Reimbursement Program Evaluation

The Tuition Reimbursement Program will be reviewed quarterly to ensure that projected costs for the fiscal year, based upon employee participation, are within the approved budget allocation. The Tuition Reimbursement Committee will meet on an annual basis to review employee utilization of the program and to recommend changes to increase the effectiveness of employee participation.

Responsibility:

Employees and supervisors shall be knowledgeable of the provisions of this policy and abide by them.

The Office of Human Resources shall administer and interpret the policy.

Definitions:

Regular, full-time employees are those individuals who are employed by the College in a full-time capacity other than Annually Contracted faculty, temporary or grant-funded full-time.

  • Last Revised: 08/04/2023