Eligible full-time employees of Sinclair Community College shall earn paid vacation leave during their active employment with the College.
This policy applies to all full-time, non-faculty employees. This policy does not apply to full-time Lab Technicians who work less than twelve months.
Administrators and Professional (Exempt) Employees
Vacation is earned and accrued at the rate of 6.67 hours per pay period, beginning with the first full pay period of employment. Use of vacation may be requested as soon as it is accrued.
Support Staff (Non-Exempt) Employees
Vacation is earned and accrued at a variable rate depending on the length of service. Accrual begins with the first full pay period of employment.
0 - 5 years of service 4.00 hours vacation per pay period
5 - 6 years of service 4.33 hours vacation per pay period
6 - 7 years of service 4.67 hours vacation per pay period
7 - 8 years of service 5.00 hours vacation per pay period
8 - 9 years of service 5.33 hours vacation per pay period
9 -10 years of service 5.67 hours vacation per pay period
10-11 years of service 6.00 hours vacation per pay period
11-12 years of service 6.33 hours vacation per pay period
12-13 or more years of service 6.67 hours vacation per pay period
Use of vacation may be requested after the employee has completed the probationary period following date of hire.
All Eligible Employees
Use of vacation must be requested in advance and approved by the employee's supervisor. While efforts will be made to accommodate employee wishes, vacation must be planned with the College and department schedules in mind.
Vacation time may not be taken in advance of accrual (pay day when issued). Vacation time accrued during a vacation may not be used to extend that same vacation.
To request use of vacation, the employee completes a Leave Request form and submits it to his/her immediate supervisor.
Unused vacation may be accrued up to a limit of 240 hours. Once the vacation accrual reaches 240 hours, no more vacation time will be accrued until the balance drops below 240.
If a holiday falls within the vacation period, this day is not charged against earned vacation. If an employee desires additional leave without pay in conjunction with a vacation, he/she must request the time under the provisions of the Leave of Absence Without Pay policy, V.4.4.
Vacation of more than 160 consecutive working hours may not be taken without the approval of the appropriate Senior Vice President or Vice President.
If a period of leave without pay encompasses a complete pay period, no vacation time will be accrued for that pay period.
Employees and supervisors shall be knowledgeable of the provisions of this policy and act accordingly.
- Last Revised: 08/04/2023